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15

YMAC Project Timeline

Implement, monitor, report back

This stage works best as a continuous feedback loop between stages 13 (construction), 14 (operation) and 15. Managing this process requires a dedicated resource: the Implementation Officer and/or Compliance Manager. A Monitoring and Liaison Committee will also be set up. Essential to success is facilitating open communication and information sharing between the Renewable Energy Developer (RED) and Prescribed Body Corporate (PBC).

Formal review is key to managing the process of appropriate and timely remediation, including a plan of action and resourcing required, where actual falls short of agreed, across all agreements.

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Important notes about this timeline

Terms of Use & Disclaimer apply throughout this YMAC Renewable Energy Guide and all related materials

Formal review process

Managed by the Implementation Officer and/or Compliance Manager, this stage works best as a continuous feedback loop between stages 13 (construction), 14 (operation) and 15.
The formal review process includes:
  • management of the Indigenous Land Use Agreement (ILUA)/Head Agreement, Heritage and Environmental Management Plans, and plans addressing Social Surroundings;
  • development of a formal review schedule, including compliance and risk management;
  • undertaking regular reviews at agreed intervals and documenting processes and outcomes at every stage in line with the project’s accountability and governance structure;
  • reporting back - facilitating open communication and information sharing between the RED and PBC;
  • implementing appropriate, timely and effective remediation where conflicts or shortfalls have been identified, based on concrete targets and transparent reporting, in line with governance structures of the PBC and RED;
  • monitoring and management of the process of timely remediation (plan of action and resourcing required).

Funding the review process

The RED funds the review process. Funding to monitor implementation and management of all agreements must be provided for and agreed. This includes the ILUA/Head Agreement, Heritage and Environmental Management Plans, and plans addressing Social Surroundings.
Funding will cover the costs associated with, for example:
  • setting up an ILUA Monitoring and Liaison Committee to meet at regular intervals to discuss and resolve any implementation issues. The committee will include representatives from the PBC and the RED and their advisers. The terms of reference and meeting frequency can be a provision in the ILUA or other relevant agreement;
  • monitoring and enforcing Social Surroundings, e.g., any remediation required;
  • the Implementation Officer and/or Compliance Manager.

Managing free, prior, and informed consent

Important to remember is that activity associated with decisions made based on new information or changes cannot progress in any way without free, prior, and informed consent (FPIC). This must be sought from PBCs as an outcome of identified triggers, project changes, and in the event new information comes to light during the project. Regular reporting on the benefits generated through the project to Common Law Holders will benefit the PBC and the RED.
YMAC
Important notes about this timeline

Terms of Use & Disclaimer apply throughout this YMAC Renewable Energy Guide and all related materials

Important notes about this timeline

YMAC’s Renewable Energy Guide has been developed for use by Prescribed Bodies Corporate (PBCs), Traditional Owners, Renewable Energy Developers (REDs), government and industry.

It is designed as a ‘big picture’ framework for renewable energy projects. Its intention is to support a best practice approach by all parties involved in a project. 

All projects are different, and the Project Timeline is not intended to be a perfect fit for all projects. That is, for any project, stages may occur or commence at different times or not be required. Some stages are linear, and others may occur, in whole or in part, concurrently. Each stage incorporates considerations for other stages, as relevant to a project.

The Project Timeline is a GUIDE ONLY.